When you hold meetings online the possibility of technical issues is quite high. One of your board members may have a slow connection to the internet or his battery might end up dying during the meeting. It’s a good idea to request remote participants to check their devices prior to the meeting. Additionally you can offer them assistance and training so that they can use your online portal prior to the actual meeting actually takes place.
In addition to the fundamental features, you should search for a meeting space that is digital that offers high levels of security and compliance. The top online board portals secure your data at the server level and allow you to control access of different users to specific documents.
Another important feature is the possibility to record votes. Unlike using the traditional show-of-hands system, recording vote results in your virtual boardroom will guarantee transparency and accountability. It will also cut down on the time required to make board resolutions, and will increase the efficiency in your meetings.
The software should be simple to navigate and comprehend for all, even if you have less tech-savvy guests. Furthermore, it should be compatible with all platforms, including tablets and smartphones. It must also be compatible with printers. Some board members might prefer printing out documents or even presentations for various reasons, including their inability to work with screens for extended durations of time. Apart from that the digital boardroom needs to include chat functions to facilitate quick collaboration.