A successful board meeting offers an opportunity for discussion of important business issues and decision-making, as well as establishing corporate policies. To make the most of every board meeting, you need to plan ahead, control expectations regarding the amount of discussion feasible, and stick to the agenda.
To avoid boring meetings, set realistic goals for your meetings. Remind them regularly to ensure that the meeting stays on the right track. When you are caught up in technicalities or reports which could have been reviewed before you, you are wasting the opportunity to have your board members discuss business issues that cannot be resolved by the management team alone.
Consider creating a consent agenda to cut down on the amount of time spent in meetings. This allows the board members to quickly approve documents and reports that don’t require discussion.
Distribute board packs 3 to 4 days before the meeting so that attendees can go through them prior to the meeting. This will cut down www.yearsboard.com/the-elements-of-ma-data-rooms/ on time spent reading reports during the event and give attendees a chance to pose questions before the reports become more complex.
Include the word “parking area” at the end of the board’s package so that items that are not relevant to this meeting can be moved over to a later meeting. This won’t hinder the most important agenda item. This will also reduce the risk of the most important items on the agenda being pushed to later in the meeting or not discussed at all.