Online board meetings provide greater flexibility and convenience than meetings in person. They can cut down on time and cost by reducing the necessity for travel and avoid scheduling use this link conflicts. They allow a greater percentage of board members to be involved and avoid groupthink and blindspots in decision-making. However virtual meetings can be challenging to run efficiently. Board members could lose interest or do not have the tools needed to participate effectively. The most common problems that could disrupt a meeting include faulty audio and video, unreliable Internet connections and distracting noises.
Discussions must be kept moving
People are more likely to disengage from a remote gathering than they would in an actual face-to-face setting. They could be enticed by their email or a phone call from their child. The meeting may also get bogged down in a debate or someone might forget to raise their hand to ask questions.
To avoid such issues In order to avoid such issues, it is important to establish clear guidelines for participation. Board members can support each other by encouraging collaboration throughout the discussion, asking for feedback frequently and allowing members to speak. It’s also important to set the agenda before the meeting and ensure that the appropriate technology is in place.
While preparing for the meeting, it’s helpful to test your video connection and other equipment and encourage your board members to do the same. This is particularly important if you have members from different states or regions who might be attending the meeting remotely.