The purpose of this article is to help you run your virtual meetings like a pro and get the most out of them. Best practices for virtual meetings are focused on improving collaboration, avoiding distracting factors, and keeping everyone involved. If your online meetings fail to work, you’re losing out on crucial teamwork and productivity gains.
It’s essential to determine the purpose of your meeting. If it’s a brainstorming meeting or a workshop for problem-solving, or status update with a clear purpose will ensure that you stay on track and achieve the desired result. It’s also helpful to identify the roles of the key players in the meeting, such as who’s taking notes or facilitating discussions, so that they feel encouraged and energized to contribute.
Think about using icebreakers or team-building activities to encourage participants to attend your virtual meeting. These can include using a fun interactive quiz or an icebreaker exercise or even splitting the attendees into smaller groups to encourage discussion and brainstorming. Be mindful of the privacy of participants and their private spaces so that they feel at ease with taking part.
You should have a backup plan in place in case of any technical issues that might arise during your virtual conference. This could mean making a brief presentation to share before your meeting or having someone take notes to email them following the call. It’s also an excellent idea to solicit for feedback from those attending your meeting to determine what they enjoyed about the meeting and how it could be improved in the future.