The process of organizing your company’s workflow will increase efficiency and productivity, reduce the number of tasks that are redundant, increase communication and reduce time. It will also make it easier to spot issues and ways to improve processes.
The first step to organize the workflow is to determine what must be accomplished and the steps involved, and who is responsible for each step. It is crucial to identify the stakeholders and gather them together for a brainstorming session to assist in the creation of the current process. Subject matter experts will provide more information about where handoffs occur and the sequence of work and any other variables to be thought about.
A film production team, for example it could have staff working on research or editing footage, acquiring materials, or pre-production. A workflow can bring everyone together and assist them in focusing their tasks, ensuring all deadlines are met and reducing the chance of miscommunication.
Workflows can be designed and implemented with a variety of tools however the most well-known and efficient is software for managing projects. Kanbanchi is a software that makes it easy to create lists and assign tasks. The process can be documented, and then shared with teams to facilitate collaboration. Oftentimes, a transition period is necessary to allow employees to get used to the new workflow model. This can be achieved by holding “office hours” with technology experts to answer any questions and ease the transition.
Certain processes are comprised of multiple workflows. For example procurement can be a part of several workflows. Each workflow is designed for the achievement of a specific business objective. In the end, they are all interconnected and need to be monitored to ensure that they are achieving their goals.