With the advent of flexible working teams are collaborating across distances and time zones more than ever. This requires the sharing of large files between colleagues who work remotely. The traditional methods of sharing files aren’t the most secure. In fact, it’s easy for employees to transmit sensitive documents containing intellectual property or other regulated information to the wrong person by accident or by deliberate.
These uncontrolled information transfers could expose your company to the risk of costly fines as well as my blog damage to its reputation if you don’t take the right security measures. This is why it’s important to establish a common policy for the way you share your files with your clients and external partners as well as with colleagues in the internal.
To avoid the risks associated with uncontrolled file sharing, your business should choose a platform with granular security monitoring and granular access control. This means that you can make sure that only authorized people are able to access certain folders or files and that any changes to the content of a file are recorded. Furthermore, an enterprise content services platform can provide an audit trail that is centrally located that makes it easy to trace the history of users and spot issues which could result in an invasion of privacy or non-compliance.
Look for a program that is easy to use and integrates with your workflow. You should also be careful not to pay for features you don’t need. If you’re planning to use a portal for client files be sure that the software provides options for customized branding and simple installation for your clients.