Data rooms are a better alternative to email to share InfoSec documents. This method exposes documents to phishing and compromised inboxes. Data rooms provide a safer alternative for companies by allowing them to share quickly and securely documents for due diligence, while maintaining the control of their data.
A virtual dataroom is a cloud-based, secure solution that lets you store, share and access private documents with the highest level of security. As opposed to personal file sharing and storage tools which are not secure, the VDR provides a lot more security protections, such as advanced encryption and auditing capabilities, dynamic watermarking and much more.
In addition, many features are designed to help make the process of due diligence more efficient and effective for all the parties involved. For instance, a Q&A module can help you create a more organized and structured environment that allows for due diligence questions and answers. You can also save time by creating favorites and navigating to frequently used folders and documents.
A secure messaging tool is an important feature that lets users communicate with the data room. This helps them avoid having multiple applications open at the same time and increases the level of privacy protection. Furthermore, two-factor authentication can help keep information more secure by requiring more factual information or codes to log into the VDR. You can also examine the IP address or device, as well as the location of the user who is logging in, which reduces the risk of leaks or misuses.